Count down to start

Please read these booking conditions carefully. If you have any questions, please contact us

All Buffalo Run Entry places are sold subject to the following conditions:

1.  To enter you can book directly over the telephone, via the post or via our Website. You will need to pay an Entry Fee which is only refundable subject to the conditions laid out in conditions 2 & 3.

The person making the booking must be at least 18 years old and must possess the legal capacity and authority to make the booking.

The booking is not accepted and no contract shall exist between us until the date shown on the confirmation issued by the Company.

2.  Notification of cancellation must be made to the Company in writing and will be effective upon receipt.

If you cancel your booking more than 10 weeks before departure you may transfer your entry fee to another rally in our current programme (provided you are not already booked on it), subject to your notifying us in writing within two weeks of your cancellation, telling us to which rally you wish to transfer.

3.  If you cancel you’re booking less than 10 weeks before departure Epic Events will not refund any of your payment.

If you cancel your booking more than 10 weeks before departure the following cancellation charges will be made:

• more than 16 Weeks before departure: loss of 30% of the trip cost
• between 12 and 16 weeks before departure:    60% of the trip cost
• between 10 and 12 Weeks before departure:   90% of the trip cost
• 10 weeks or less before departure (or fail to join the trip): 100% of the trip cost

These dates refer to the date on which Epic Events receive written notification of your cancellation.

Epic Events strongly recommend you to take out insurance against irrecoverable cancellation costs.

4.  Epic Events will let you know as soon as possible if we are forced to significantly alter or cancel your trip.

In these circumstances you can choose to accept our offer of a replacement trip or a full refund of the money you have paid. Your decision about which alternative you accept must be made as soon as possible after we notify you. If appropriate Epic Events will also compensate you for the inconvenience unless the alteration or cancellation is because there are insufficient numbers to run the rally, or if the alteration or cancellation has come about because of unavoidable, unusual and unforeseeable circumstances beyond our control or affected by reason of circumstances amounting to “force majeure”.

Epic Events shall inform you 10 weeks prior to departure if there are insufficient numbers to run the trip and in all other circumstances we will endeavour to inform you at the earliest opportunity.

Epic Events strongly advises you not to incur any non-refundable incidental expenses, e.g. for visas or flights, before we send you final confirmation.

5.  Before the booking is confirmed and a contract comes into force, Epic Events reserve the right to increase or decrease published prices.

You have the right to withdraw from the booking at this stage if you do not accept the price revision. The contract will exist when you have accepted or not objected to any price revision and we have issued a confirmation invoice.

6.  Any information or advice provided by the Company on matters such as permits, visas, vaccinations, climate, clothing, baggage, etc. is given in good faith but without responsibility on the part of the Company.

It is your responsibility to check with your doctor at least two months prior to travel for the latest health requirements, vaccination recommendations for your destination and any costs.

Epic Events cannot accept responsibility for any failure to comply which results in any costs or fines being incurred and you are advised to check with your passport office or the consulate in question if you have any queries.

Clients travelling overland in this way may need to also pass through controls of other countries en route so this should be allowed for with any passport/visa applications.

7.  Your booking is accepted on the understanding that you realize the hazards involved in this kind of travel, including injury, disease, loss or damage to property, inconvenience and discomfort. The whole philosophy of this type of travel is one which allows alternatives and a substantial degree of on-trip flexibility.

We strongly advice that before you come on the trip you should be covered by insurance, which must include adequate cover for baggage, medical expenses and the cost of repatriation should you become too ill to continue, including helicopter rescue and air ambulance.

8.  Any likeness or image of you secured or taken on any of our trips may be used by the company without charge in all media (whether now existing or in the future invented) for bona fide promotional or marketing purposes, including without limitation promotional materials of any kind, such as brochures, slides, video shows and on website.

9.  To ensure that your trip runs smoothly, we may need to use information such as your name and address, passport numbers etc. Epic Events will apply appropriate security measures to protect this data.

10. When you offer to purchase a trip from us you agree to accept all these conditions, and when Epic Events accept your booking we agree to carry out our obligations to you as defined on our website and other information provided to you. This Agreement will be governed by English law and any disputes will be dealt with by the English courts.

11. The prices, offers and details contained on our website are valid at the time of publication. Please note prices, offers and details can change and where this is the case, they will be updated on our website.

12. The Buffalo Run rally is totally un-supported. This means that the participant is completely responsible  for their own welfare. Epic Events provide no arrangements or assistance whatsoever in the event of a participant becoming stranded at any stage of the challenge without the means either financially or physically to continue their journey or reach a point of safety. All participants are normal tourists each country and by taking part in the challenge, participants fully understand and accept the risks involved.

13. It is the participant’s responsibility to dispose of their vehicle legally and responsibly afterwards. No liability for the vehicle lays with Epic Events.